Referral Opportunity–Office Supervisor, Association of the United States Army

Screen Shot 2014-12-18 at 12.43.10 PM

Organization:        Association of the United States Army (AUSA)

Job Title:                 Office Supervisor

Location:                 Arlington, VA

Purpose:                 Supports the Director in all aspects of the Regional Activities Department, serves as the Point of Contact for

Chapters, and supervises the work of Department Administrative Assistants to ensure efficiency and efficacy.

Nature and Scope:

  1. Annual Meeting
  • Oversees the Preparation of Chapter Awards
  • Manages Chapter Annual Meeting registration and event ticket purchases
  • Works with Director to update Chapter Presidents on status of badge and ticket orders leading up to the Annual Meeting
  • Oversees distribution of tickets, badges, and ribbons to Chapter POCs onsite
  • Manages and assigns seating at the Marshall Dinner and Eisenhower Lunch
  • Processes ticket purchases in the database and tracks Chapter ticket sales and badge requests
  • Supervises Annual Meeting temp and Administrative Assistants
  1. Training Events
  • Make travel arrangements for all attendees
  • Prepare and assemble training materials
  • Prepare attendee rosters
  • Prepare name badges and tent cards
  • Prepare Completion Certificates
  • Provide on-site administrative support
  1. Regional Meetings
  • Ensures preparation and shipment of meeting materials I a timely manner
  1. Manage Loaned Equipment (displays, banners, table skirts)
  • Fill order requests and ship them
  • Track and maintain the return of the equipment
  1. Provide support to the Regional Activities Assistant Directors
  1. Travel Vouchers
  • Receives travel vouchers from Assistant Directors, Director, and State Presidents, checks for appropriate documentation of expenses, copies them for department records, and submits them to the Accounting Clerk
  1. Time Sheets
  • Collects time sheets of Administrative Assistants and checks for accuracy
  • Collects and submits time sheets of Assistant Directors and Director and to Human Resources
  1. Database Management
  • Checks Corporate Member renewals and new member applications for accuracy
  • May assist in entering Corporate Member renewal and new member applications at times of increased work flow or high volume of applications
  • Fields questions and requests from Corporate Members and Chapter Officers on database information
  1. Business Cards
  • Takes business card requests from State/Region Presidents, formats them to template, and submits them to Accounts Receivable/Purchasing
  1. President Pins
  • State President and Past State President pins are kept by the Office Supervisor, all other Chapter and Region pins are kept by Accounts Receivable/Purchasing. Coordinate on pin requests from Presidents 
  1. Region Allowances
  • Fill out check requests to be sent twice yearly: January 1 and July 1
  1. Serve as the Regional Activities Final Point of Contact for Chapters and Corporate Members
  • Field questions from Chapters with regard to Personify and/or general information
  • Fulfill any and all requests from Chapter members
  • Assist Chapter members with database issues and provide advice/guidance as needed/requested
  • Field questions from Corporate members about benefits of AUSA, local Chapter contacts and how to become a member
  • Handle any customer service problems or requests referred by Administrative Assistants or Call Center
  1. Certificates of Appreciation
  • Create certificates of Appreciation at the request of the Chapters

 

 

Are you a Military Spouse interested in applying?

 

If you’re interested in more information and an direct introduction to someone in the organization, please email us.

 

Job Referral: Systems Engineer, Avening Tech

Company: Avening Tech

Position: System Engineer

Location: Honolulu, HI

Job Description:

Performs as Systems Engineer/Systems Administrator of GCCS-J COP and I3 suite for AOC systems. Responsible for overall GCCS-J systems maintenance, troubleshooting and support for engineering solutions.

– Provides Tier 1 IT support and trouble call resolution. Resolves trouble calls; in person, over phone and through email. Maintains operational integrity of GCCS-J COP and GCCS-J I3 systems for AOC. Performs setup of user accounts, perform computer re-imaging, and data backup and restoration. Performs installation of software, software patches, and security updates to client systems. Loads, configures, and optimizes Solaris10 operating systems. Reviews, monitors, and analyzes system logs, and diagnoses and resolves related technical issues and deficiencies. Manages user network shares, permissions, and quotas and manage network printers and scanners. Assists in the accumulation, consolidation and documentation of proposed changes to GCCS-J I3 Support site configuration management activities by maintaining and providing GCCS-J I3 software, hardware, and configuration information

-Performs periodic database backups and database recoveries. Loads new databases reinitialize and reload databases as required. Monitors database performance and database storage allocations and maintains database configuration and parameter tables.

– Plans major server and system upgrades and integration and provides subject matter expertise for server-related issues and identify solutions to complex technical problems and requirements. Supports, configures, optimizes, and resolves issues related to Solaris 10, Sybase, and Web logic servers. Develops, tests, supports, configures, secures, optimizes, and resolves issues related to Server and Client System Loads and Login Scripts. Supports, configures, optimizes, and resolves issues related to Server Backups. Supports, configures, optimizes, and resolves issues related to Storage Area Networks (SANs) and Network Attached Storage (NAS). Supports, configures, optimizes, and resolves issues related to VMware virtual servers and Citrix XenApp and XenServer. Provides integrated solutions using: Microsoft SharePoint, Microsoft Windows and Office software, server platforms, VMware, Citrix XenApp, and Microsoft Exchange Server and researches and provide solutions to complex technical issues

– Ensures servers are in compliance with DOD IA requirements and update servers that are not in compliance and reports suspicious activities identified through monitoring logs and audit files.

Requirements:

Top Secret/SCI Security Clearance

8570 Certification (Security+ or higher)

Degree and 4+ years’ experience

Demonstrated experience with GCCS-J I3 and COP, Unix/Solaris 10 and MS Windows.

Are you a Military Spouse interested in applying?

 

If you’re interested in more information and an direct introduction to the hiring managers, please email us.